Flea Market Rules & Regulations

The Board of Directors and Members of the Wentzville Community Club (WCC) continually strive to maintain and improve the grounds and facilities, as well as our Bingo and Flea Market operations. The grounds and facilities are privately owned and operated by the WCC, not the city of Wentzville.
To ensure the best possible results we must from time to time amend, incorporate, or remind you of our rules and guidelines. The WCC reserves the right to change/ amend these rules at any time.
We appreciate everyone’s cooperation in these matters.
The WCC is a volunteer, not-for-profit organization (privately owned and operated by the WCC). Funds generated by Bingo and the Flea Market are distributed to organizations in the community. Following these rules helps everyone.
The Wentzville Police Department patrols the area regularly.

VENDOR RULES AND REGULATIONS

 

You have the option (but it is NOT a requirement) to claim a space after 6pm on Saturday night. You may claim a space any time after 6pm Saturday or any time in the early morning. (you may spend the night, but it is NOT required). It is up to you what time you choose to arrive, the better the weather is going to be, the earlier we may run out of spaces is a good rule of thumb. You may put up tables but you CANNOT put anything on or around your tables until 6am Sunday morning.

 

*If you want to get in line early for a space:

a. after 12:00 pm on Saturday, no one is allowed to line up prior.

b. you must stay with vehicle or trailer.

c. you will be allowed to move into spaces at 6 pm.

 

**Vehicle Line-up is only allowed at two entrances into our Flea Market selling spaces at 6:00pm.

 

***First in the line, is first on our selling grounds. Any deviations from this rule will be dealt with by allowing those behind you to be moved to the front of the line and you being pushed to the back of the line.

 

 

INSIDE and OUTSIDE VENDOR RULES and REGULATIONS

1. FOOD and/or DRINK PRODUCTS:

Are prohibited. You are not allowed to sell any food or drink products, including samples of pre-packaged goods. Violators will not be allowed to continue sales. (Giving away free samples is NOT allowed.) Home Grown fruits and vegetables ARE allowed. More detailed information is available at the information booth in the main building.

 

2. NO PETS or SALE OF ANY TYPE OF ANIMALS ALLOWED.

The ONLY exception is Service Animals. No animals of any type are allowed to be sold or given away on the WCC property. Vendors, please leave your pets at home. You are not allowed to have them in your space or your vehicle.

 

3. SELLING:

You may set up your tables at any time, but you may NOT have any merchandise on or under the tables before 6 am. If you set up a tent you may NOT have merchandise set up in the tent. You may start setting up and selling NO EARLIER than 6 am Sunday morning.

 

Reserved vendors have until 7 am to move into their spot. If the reserved vendor has not shown up by 7 am any seller may use the spot. (Rent will be collected if you are not the reserved vendor; the Primary or Secondary name must be on the vendor tag and one or the other must be present in the vendor space. Vendor tags are Non-Transferable.)

 

You MUST be in a vendor spot to sell. You cannot walk around and sell items. Vendors will be responsible for any damages to the WCC property.

 

4. RESERVED VENDORS:

All of our reserved vendor spaces will have a Primary and a Secondary (if available) name listed on our Reserved Vendor Tags. The Primary Name on the Tag is the only person that is able to request changes to their space in respect to adding or deleting names from their Reserved Tag. There will also be ABSOLUTELY NO “horse trading” or allowing other people use of the space other than those listed on our Reserved Tag. Any person(s) attempting to use another persons Reserved Vendor Tag will be escorted off property and the Reserved Vendor will forfeit their space. For those Reserved Vendors that operate under a business name, we will require you to give us, in advance, a list of employee’s that will be selling your products in your space. Any and all changes will require the approval of the Flea Market Chairman. If the Primary Space holder should decide to relinquish his space the secondary holder is not automatically entitled to that space. Our waiting list for reserved spaces is backlogged by one year. Please visit our information desk if you are a secondary name on a space and you for see an eminent change with the Primary Holder of the Reserved Tag.

 

5. RESERVED VENDOR TAGS:

These must be displayed in an easily visible area that enables the Flea Market Coordinators to simply walk by your space and verify that you are the Reserved Seller. Reserved Vendor Tags are Non-Transferable. The primary and secondary name on the tag must be one of the people in the space; if your name is not on the tag, you will be expected to pay for the space. WCC representatives will ask for a picture ID to verify ownership of vendor tags.

 

RESERVED VENDORS MUST PAY RENT BY THE FIRST SUNDAY OF EACH MONTH, IF RENT IS NOT PAID BY THE SECOND SUNDAY OF THE MONTH (including late fees), YOU WILL LOSE YOUR SPACE. THERE IS A WAITING LIST FOR RESERVED SPACES.

 

6. RENT:

To maintain the property and continue our support of the community, our space fees are $25.00 per space. You may claim 2 spaces only. All Non-Reserved spaces are first-come, first-serve. Spaces are marked with yellow lines, you must stay within those marks. Do not spread out into other spaces at any time, inside or outside.

 

You must be prepared to provide payment the moment you set up. A WCC representative will begin collections first thing; payment must be ready and available when he/she comes around to collect. Refusal to pay rent, for any reason, will result in you being barred from the flea market. If you would like a written receipt, please go to the information desk in the main building. Only persons over the age of 18 will be allowed to set up and/or sell from vendor spaces. There must be an adult (18 & up) in vendor space at all times.

 

Space Size: Outside: Various sizes, maximum size is 12x40’, Inside: by the table.

 

FAILURE TO PAY RENT (Non-Reserved):

If you see someone leaving before paying their rent, get their license number and we can take action. Please call the Flea Market Coordinator as soon as possible so that we can make record of the incident. 636-357-4328. If you leave before paying your rent, the fee will be double the rent for such action. A bill will be sent to the violator with 18% interest that shall accumulate until paid. Please pay your rent at the main building if you must leave before we get to you to collect.

 

7. PROHIBITED ITEMS:

NO Hand Guns, NO Black Powder, NO Assault-Type Weapons, NO Toy Guns or ANYTHING capable of shooting projectiles, NO Air Soft guns or toys, No Paintball Guns, NO Ammunition (arrows are considered ammo), NO arrows & bolts, NO handheld crossbows, NO Fireworks, NO Drug Paraphernalia, NO porn (or related paraphernalia), NO Bootlegged or copyright infringement items are allowed to be sold. Homeland Security does monitor the flea market. NO drinks (soda, bottled water, etc.) are allowed to be sold. You will be asked to leave the property immediately if you are selling any of these items.

 

The WCC would prefer all rifles to have a gun lock or a zip tie placed through the chamber while on the property.

 

ALCOHOLIC BEVERAGES are NOT allowed on the WCC property. The WCC holds a State-issued liquor license. There are strict rules that must be followed to maintain that license. You will be asked to leave the property immediately.

 

8. NO SOLICITING:

Please do NOT pass out flyers or any other advertising.

 

9. WARNINGS:

Vendors will be given 1 warning; attitude, vulgar language, disrespecting WCC personnel and/or property, leaving trash, etc. After 1 warning you will be asked to leave.

 

10. TRASH REMOVAL:

Please pick up around your selling area before leaving for the day. Take ALL unsold merchandise and products with you. We do not have the capacity to dispose of everyone’s unsold items/boxes. The WCC is charged for large items left, which will result in higher rent fees.

 

11. WEATHER:

It will be at the WCC Coordinator’s discretion to close the Flea Market due to the weather. Inside vendors will be notified and given an hour to pack and load. The doors to the building will then be locked.

 

12. CANOPIES/TENTS:

Are required to be weighted down. You will be asked to take your canopy/tent down if it is not securely weighted.

 

13. NO SAVING SPACES FOR OTHERS!

Non-Reserved spaces are first-come  first-serve. Claim your space(s) only.

 

14. VENDOR PARKING:

Vendors and their helpers MUST park within their rented space (behind and within the yellow lines). Customer parking is at a premium. Without parking you have no customers to sell to. Please do not take up any parking from your customers. Any additional vehicles must be parked off site. Violators will be charged double rent for parking in customer parking areas.

 

15. Do NOT drive through the grass to exit your vendor spaces. Please back out of the spot. Driving through the grounds causes ruts and increases our maintenance costs. If your vehicle becomes stuck, it will be at the owners expense to have it pulled/towed out.

 

16. INSIDE VENDOR PARKING:

Inside Vendor parking is provided in the small parking lot on the South side of the building. Inside vendors should limit themselves to one vehicle parked on this lot. Immediately upon unloading your vehicle – and before setting up your table/booth – you must move your vehicle from the loading/unloading zone to the parking lot to provide space for other Vendors to unload their wares. When all parking spaces are taken, you must park in the large parking lot. Please comply.

 

17. VEHICLES DISALLOWED:

NO VEHICLES are allowed to drive through the Flea Market between 7:00 am and Noon FOR ANY REASON! If you sell a large item it must be carried out or picked up with a vehicle AFTER Noon.

 

18. OVERNIGHT STAYS:

You may line up at the set locations starting at Noon on Saturday, you may claim a space AFTER 6 pm on Saturday evening. You MUST stay with your vehicle! You may to go to dinner or leave the property to run errands, BUT you MUST be back by 10 pm. If sleeping space in the vehicle is needed, you may unload enough to allow sleeping space, but ALL items must remain by your vehicle.

 

ABSOLUTELY NO MERCHANDISE IS ALLOWED ON OR UNDER YOUR TABLES IN YOUR SELLING AREA, UNTIL 6:00 AM SUNDAY. NO OPEN FIRES/FLAMES ARE ALLOWED!

 

Your vehicle must be parked within your vendor area. Do NOT encroach into your neighbor’s selling area. You can set your tables and tents up in your space in the evening, but you cannot set up merchandise in the tent.

 

LIGHTS OUT AT 11 PM! Be considerate of others. Be at your space and be quiet for those around you who are trying to sleep.

 

19. Blue Pitcher Café HOURS (Inside Flea Market Building) 5:30 am - 1 pm

The Blue Pitcher Café does not supply change.

 

20.VENDOR ADVOCATE/REPRESENTATIVE:

There are Vendor Advocates to assist in building a stronger and more open relationship between the Flea Market staff and the Vendors. These individuals are volunteers from the

Reserved Vendors. Below are their names and the areas/vendors they will be representing.

 

Representative/Space                       Spaces Representing

Tom D. / 25                                                       1-39 / 400-430

Jay / 336                                                           45-81 / 240-362 / 462-509

Night Watchman - Mike W / 110

 

 

040116

 

 

 

Download
Outside Vendor Spaces
WCC_OutsideLayout_216-2.pdf
Adobe Acrobat Document 202.0 KB